BY-LAWS
REVIEWED AND AMENDED
2006
NAME
The
name of the association shall be SALT CITY DART LEAGUE, hereafter called the
SCDL.
PURPOSE
The Salt City Dart league is a not-for-profit organization and shall not engage in any form of trade or commerce, or carry on any activity, which will result in remunerative profit to the SCDL. The object, business or pursuit of the SCDL shall be as follows:
To promote interest in darting as a sporting and social activity; to give
and promote matches, entertainments,
exhibitions, games lectures, social
affairs of all descriptions for the
enjoyment and instruction of the member;
to provide darting matches among its
own members and members of similarly
constituted organizations for the
benefit, enjoyment, instruction and well being
of its members.
MEMBERSHIP
Team: A darting team will be considered a member of the SCDL beginning at such time as the sponsor has submitted and the SCDL has accepted the entry fee in accordance with the rules and regulations of each individual division of the SCDL. Such membership shall continue through the end of the season providing the team adheres to the rules and regulations of the SCDL. Team membership shall be renewed prior to the beginning of each season by the submission and the acceptance by the SCDL of the required entry fee, application and dues.
Individual: Any person who is listed on the roster of any
member team shall be considered a playing member of the SCDL, until or unless
such person resigns, is expelled from a team or the member team withdraws from
the SCDL.
ENTRY FEE
The Board of Directors, prior to beginning of each season, will determine this entry fee for each season.
TAVERN DIVISION COUNCIL
(Captains or Team Representatives)
The Council will consist of a representative from the member tavern team (maximum one representative per member team), and elected Board of Directors. No person shall be permitted to be a representative at a Council meeting unless he/she is a rostered member of a member tavern team.
MEETINGS OF THE TAVERN DIVISION COUNCIL
The President of the Board of Directors may call a special meeting of the Council at any time. A special meeting must be called upon written request of 25% of the representatives of the member teams. At least one (1) week notice by mail, personal contact or telephone, of such meeting must be given to the members of the Council and the notice must state the objective of the meeting.
PROTESTS AND RULINGS
A meeting of the Divisional Tavern Liaisons with at least 2/3 members present will meet together with the Vice-President, League Secretary and Tavern Liaison of the Board of Directors to hear the protest at their earliest convenience and render a recommendation in writing to the Board of Directors. Only those Captain’s involved are allowed to present and defend their position. No other persons will be allowed, unless invited by the Tavern Liaison. Any person on the panel that is affiliated with or a rostered member of a team involved will not be allowed to participate in the protest proceedings.
BOARD OF
DIRECTORS
The Board of Directors of the SCDL shall consist of the
Elected Officers. The Elected Officers
of the league are paid annually and serve a two-year term. . The President must authorize all absences. The Board of Directors shall appoint
replacements for the balance of the term. He/she
should conduct themselves with sportsmanship and professionalism defined by the
rules and by laws of the SCDL. He/she should be willing to assist in the
promotion of the sport and benefit the best interest of the Salt City Dart
League.
ELECTED OFFICERS
The Elected Officers of the SCDL shall be called the Board of Directors and shall be the following offices at the following annual salaries:
a. President $1,000
b. Vice-President $600
c. Secretary to League $600
d. Tavern Statistician $1,800
e. Tavern Liaison $600
f. Treasurer $600
Any
member of the Board of Directors must be a rostered player on a league team
during their term of office. Nominations
and elections of these officers will be in February of each year on an
alternating basis (see elections). The
newly elected officers will take over their positions at the board meeting
held in April. All officers will be
required to attend all scheduled meetings, SCDL sponsored events and any other
functions as directed by the President.
Two (2) unexcused absences, unauthorized by the President, will be
grounds for dismissal from the Board of Directors at the recommendation of the
President to the Board of Directors
PRESIDENT
It shall be the duty of the
president to preside over all meetings of the SCDL, to call special meetings
whenever he/she shall deem it necessary, or at the request of 5 SCDL members in
writing. He/she shall exercise supervision over all affairs of the SCDL. It
shall be his/her duty to appoint all standing or special committee chairpersons
and to enforce the observance of the rules and regulations of the Tavern
Division and By-Laws of the SCDL. The president may participate and/or act on
all committees. The president shall have an equal vote on the Board and shall
have the deciding vote whenever the vote is equal on any matter. Any other
miscellaneous duties as required.
VICE PRESIDENT
The Vice President shall
actively assist the President in administering the day-to-day operations of the
SCDL. The vice-president shall perform
the duties of the president in the president’s absence from a meeting, or in
the case of the president’s inability to serve. He/she shall serve and/or
coordinate the following: Co-Chair of the Divisional Liaisons Committee, being
sure notification of meetings is sent out. Editor of the annual yearbook/news
letter, being sure of recordings and pictures of evens is done in a timely
fashion, work directly with the planner and the printer as directed by the
Board. He/she will handle the scheduling and all other arrangements for the
annual clambake and summer league banquet. The vice-president is responsible
for the ordering of trophies for all league events.
The vice president along with
the secretary is responsible for utilizing various media for purposes of
informing league members and the public of league activities for the promotion
of the SCDL. The vice-president shall also assume any other miscellaneous
duties as required.
TREASURER
The Treasurer will perform all
duties relating to the financial affairs of the SCDL. He/she will be responsible for collection of
monies and keeping a current record of such.
He/she will maintain detailed records of all receipts and disbursements
of the SCDL. He/she will make payments
subject to the approval of the Board of Directors in the form of checks signed
by him/herself and/or the President of the SCDL. In the event that the President is unable to
sign a check, that duty may be executed by the Vice President with approval of
the Board of Directors. The Treasurer
will also prepare seasonal budgets for the Board of Directors approval; prepare
financial statements; be required to show all statements, invoices, receipts
and canceled checks to the Board of Directors upon request by any member of the
SCDL. He/she will be required to give a
detailed report of all financial transactions at each Board of Directors
meeting, and annual General Membership meetings. All contracts, bank accounts or other formal
documents will require approval of the Board of Directors. All checks related to the SCDL Open
Tournament will be issued and processed by the Treasurer. Any check in excess of $500.00 must have
two authorized signatures. The Treasurer shall also assume any other
miscellaneous duties as required.
LEAGUE SECRETARY
The League Secretary shall keep
a complete record of all minutes, proceedings and roll of Officers at Board of
Directors, League Council and General Membership meetings. He/she will be responsible for all flyers for
disbursement by the Statistician. He/she
must handle any correspondence pertaining to the SCDL; keep minutes and handle
correspondence and notices of any standing and special committees with notes of
their functions and purpose. He/she will
maintain a current listing of SCDL Policies passed by the Board of
Directors. He/she will oversee the
annual review of By-Laws by the Board of Directors, and oversee an annual
review of the Rules and Regulations with the Tavern Liaison with
recommendations to the Divisional Tavern Liaison Committee by the Tavern
Liaison. The League Secretary shall also
assume any other miscellaneous duties as required.
The secretary along with the
vice-president is responsible for utilizing various media for purposes of
informing league members and the public of league activities for the promotion
of the SCDL. The vice-president shall also assume any other miscellaneous
duties as required.
TAVERN STATISTICIAN
He/she will be responsible for
the following duties in all divisions.
Will keep current win-loss standings, aiding in the collection of
monies, All Star Point totals, MVP point totals and mailing of stats, flyers,
and any darting information to team Captain’s no later than Friday following
each night of shooting. He/she will be
responsible for mailing All Star Point totals and Most Valuable Player totals
on a regular bases predetermined at the seasons start. He/she will be responsible
for the handling and recording of forfeits, protests, rescheduling, and
notification of such to Tavern Liaison and President. He/she will be responsible for team roster
changes and updating of such roster.
He/she is responsible for the ordering and stocking of all forms and
paperwork needed for the Council (Captain’s) Meeting at the start of the season
as well as throughout the regular league season. He/she will assist in registration, benefit
tournaments and all sponsored SCDL events. He/she will maintain and report any
computer or copier problems or concerns with the equipment owned by the SCDL. He/she should
have computer knowledge and be somewhat versed in Word and Excel programs.
He/she should be able to do any other miscellaneous duties as required by the
SCDL.
TAVERN LIAISON
Will act as a representative
for all SCDL divisions to bring forth any problems or suggestions to the Board
of Directors. Set up and assist the Vice
President as chairperson for the Divisional Liaison committee. Review all new taverns for proper set-up of
equipment. Work in conjunction with the
Tavern Statistician handling forfeits, protests, and rescheduling of
matches. Any other miscellaneous duties
as required.
APPOINTED POSITIONS
(Appointed by the President with approval of the Board of
Directors)
EQUIPMENT MANAGER
The President with approval of
the Board of Directors will appoint this position. The equipment manager is responsible for
arranging the setup of the equipment prior to any SCDL sponsored event on a
scheduled date and its removal when play is complete. This manager is also responsible for its
proper storage and security. Must inform
Board of Directors of the condition of equipment (prior to season start),
inventory (at seasons end), and the deterioration, disappearance or extra equipment
required during the season. The signing
in and signing out and collecting of deposits for equipment loaned out to SCDL
members and taverns. This position
receives an annual salary of $250.
WEBMASTER
Manage website
Keeping
the website up and running. Monitor it
for outages and resolve any that occur.
Manage the ISP account. Keep the
content current. Setup each season for
displaying stats, schedules and assorted information. Post news and flyers for league events, and
update other content as needed. Plan and
implement improvements to the structure of the site.
On-line forum Administration
Manage
security of the entire forum to suit the league’s needs. Add and remove individual boards and
categories as required. Maintain and
keep current the announcements in the various headers and footer sections. Perform other administrative tasks as needed.
On-line forum Moderation
Set
and enforce guidelines for behavior on the forum. Prevent and resolve any violations of the
On-line forum Terms of Service (serious violations can get the board deleted by
On-line forum without chance of recovery).
Make announcements regarding league events, and remove them when they
are outdated. Maintain the
Calendar. Create new topics for
discussion and keep existing topics active as much as possible.
All Board members registered on the online forum
shall have moderator privileges and should assist with moderating activities
and notify Webmaster of any action taken or required.
TOURNAMENT COMMITTEE
This committee will be
appointed by the President with approval of the Board of Directors. To organize and run the annual SCDL
Tournament(s) with approval of the Board of Directors. To obtain appropriate facilities, equipment
and help required for a successful, well-run tournament.
DIVISIONAL TAVERN LIAISON COMMITTEE (DTLC)
The DTLC will be chaired and
appointed by the Vice President and Tavern Liaison. No member will serve more than three (3)
years to preserve continuity in rules and regulations of this organization. Will meet a minimum of twice annually to
review and recommend additions, deletions or amendments of rules and
regulations for the betterment of the SCDL with Board of Directors approval. Will be required to have 2/3 of the Committee
at all protests or special meetings.
ELECTIONS
Term of office is for two years
for all positions on the Board of Directors, running from April 1 to March 30,
biannually. (See schedule below). A
General Membership meeting shall be called for nominations of Officers to the
Board of Directors. All nominees must be
present at this meeting to accept or reject their nominations. SCLD bio will
be made available for review on the website and in the captains’ packets with
nominee’s history with the SCDL. Voting will be done by written ballot on a
specified night. The team captain must
sign all ballots. Persons assigned by
the Board of Directors will do vote tally.
President Even
Years
Vice-President Odd Years
Treasurer Even
Years
League Secretary Odd Years
Tavern Liaison Even Years
Statistician Odd
Years
RESIGNATIONS/TERMINATIONS
Should any Board of Director
member resign or be discharged from their position for any reasons, (except
medical leave) they will not be allowed to run for any office for the following
year/season. After that first
year/season, the former Board member who left office must submit a letter of
intent to run for office to the Board of Directors for review before they are
allowed to run for any office.
AMENDMENTS
These By-Laws may be amended by
the affirmative votes of a majority of the Board of Directors with notification
of such to League Captains/Council.
LEAGUE BOUNDRIES
The SCDL will encompass all of
LIABILITY
Liability for injury rests upon
no Director or Officer of the League, and all participants and sponsors who
enter the Salt City Dart League do so with this understanding.